Privacy Policy
Last updated: 28 January 2021


Your privacy is important to Check an Invoice Limited. This policy sets out information on the personal data we collect about you, and your rights of this data. This policy applies whether you use or interact with our websiteat and our related or associated web pages, social media platform, landing pages or other online platforms (the “Website”)
Our Websites may contain links to third party websites that are not covered by the policy. We therefore ask you to review the privacy statement of other Websites and applications to understand their information practices.

This policy contains the following information:

  • Information about who we are
  • The changes we may make to the policy
  • data we have collected from you
  • the basis on which we are holding it (e.g. because you gave us consent)
  • what we will do with it
  • how long we will hold it for
  • where it is stored
  • who it might be shared with
  • your rights in relation to the data, and
  • information on how you can access and manage this data.
  • What happens when we link to other Websites

We have provided further detail below about the specific types of data we collect and our reasons for doing so.

Our company name is Check An Invoice Limited (11673566). Our registered address is92 Drayton Avenue, West Ealing, London, England, W13 0LF. We are the data controller and responsible for your personal data. If you have any questions this privacy policy, including any requests to exercise your legal rights, please contact us using the contact details set out below.

Our full details are:

Full name of legal entity: CHECK AN INVOICE LIMITED

Postal address: 92 Drayton Avenue, West Ealing, London, England, W13 0LF

Email address:

Check An Invoice Limited takes your privacy very seriously. We respect your right to privacy and will only process personal information about you in accordance with applicable data protection laws.We comply with General Data Protection Regulation (2016/679) and the UK Data Protection Act 2018 (“GDPR”). If any of these laws are replaced or superseded, we will also comply with that.
The GDPR promotes fairness and transparency for all individuals in respect of their personal data. This privacy policy applies to all data we process, and by using Check An Invoice Limited you consent to our collection and use of such data. You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues ( We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance. If you would like to get in touch about anything in this policy or about your personal data then please contact us at

We keep this privacy notice under regular review and, if we make any changes to this notice, we will place an updated version on our Website and, where appropriate, notify you by e-mail. Regularly reviewing this page ensures you are always aware of what personal information we collect, how we use it and under what circumstances, if any, we will share it with other parties.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
By continuing to access or use our services after those changes become effective, you agree to be bound by the revised privacy policy.

As a data controller we collect a variety of data in order to deliver our services.

Personal data, or personal information, is any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data).

We may collect, use, store and transfer different kinds of personal data about you when you use our Websites. Whenever we collect personal data about you, we must have a legal ground to do so.  We will ensure that your personal data is processed lawfully, fairly, and transparently without adversely effecting your rights. The type of data we collect is as follows:

Type of data


Lawful Basis

Identity Data

includes firs name, last name, username, job title or similar identifier. When you email, phone, live chat or otherwise, we may collect information such as your first name, last name, email address and phone number. 
We will use this information to carry out the contract with you and manage our relationship with you. 

This information is necessary for us to perform our contract with youe.g. setting up your account and providing access to your account.
This information is also necessary to comply with our legal obligation to inform you if we change this policy or our terms and conditions.
We also have a legitimate interest to keep our records updated to ensure we are providing you with the best possible service.

Contact Data

includes email address and telephone numbers.

This information is necessary for us to perform our contract with you.

Financial Data

Includes any account details, billing address, and other financial data required to process payment.

This information is necessary for us to perform our contract with you, in order to take payment. 

We may process your data for compliance with a regulatory requirement or legal obligation to which we are subject too. Your data will only be processed if processing the data to comply with such obligation is a reasonable and appropriate way of achieving compliance. 

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific Website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this Privacy Policy.

We work with third-party partners who help us provide and improve our products and services. We, acting under a lawful basis, (as set out above) may have to share your personal data (as set out in Table 1) with the following third parties (but not limited to):

PORT -We use theservice’s of PORT to ensure that we collect and manage your personal data transparently, fairly and securely. Data shared with PORT is not transferred outside of the European Economic Area.

Stripe –We use the services of Stripe to collect payment. Data is transferred outside of the European Economic Area to United States under the protection of EU/US Privacy Shield.

There are certain situations in which we may share access to your personal data without your explicit consent; for example, if required by law, to protect the life of an individual, or to comply with any valid legal process, government request, rule or regulation.

We may transfer personal data to a country outside of the European Economic Area (EEA), for example if a third party we share data with has servers located outside of the EEA. If this is the case we will obtain your consent or otherwise ensure that the transfer is legal and your data is secure by following the EU's guidelines.

You can see above where we send data outside of the EEA and on what basis we do so.

We keep your data secure:

  • by carrying out regular penetration testing
  • by following internal policies of best practice and training for staff
  • by using Secure Socket Layer (SSL) technology when information is submitted to us online

In the unlikely event of a criminal breach of our security we will inform the relevant regulatory body within 72 hours and, if your personal data were involved in the breach, we shall also inform you.

  • the right to be informed about the collection and use of your personal data
  • the right of access to your personal data and any supplementary information
  • the right to have any errors in your personal data rectified
  • the right to have your personal data erased
  • the right to block or suppressing the processing of your personal data
  • the right to move, copy or transfer your personal data from one IT environment to another
  • the right to object to processing of your personal data in certain circumstances, and
  • rights related to automated decision-making (i.e. where no humans are involved) and profiling (i.e. where certain personal data is processed to evaluate an individual).

We also give you the option to manage your data via your online account. Whilst we do not hold personal data any longer than we need to, the duration that such data is held will depend on your relationship with us.

This privacy policy only relates to our Websites. We might have links on our Website to other Websites, and these Websites will have their own terms and conditions and privacy policies. You should check those privacy policies before providing your personal data to those Websites.

Please note that our terms and conditions and our policies will not apply to other Websites that you get to via a link from our Website. We have no control over how your data is collected, stored or used by other Websites and we advise you to check the privacy policies of any such Websites before providing any data to them.